Wednesday, September 29, 2010

Merging Cells : Ribbon Option

Select the cells you want to merge from the ribbon, select the layout command tab in the merge group, click merge cells the selected cells are merged.

Menu Option Merging Cells: Quick

Select the cells you want to merge Right click within the selected cells select merge cells the selected cells are merged.

Merging Cells

Cells can be merged either from the Quick Menu or the Ribbon.

Merging and Splitting Table Cells

When working with tables, you may occasionally want to merge two or more cells, or split one cell into multiple cells. Word makes this easy.

Cnahing Table Position Table Properties Option

Select the table by clicking the table move handle located near the table's upper left corner Form the layout tab, in the table group, click table properties or right click inside the table select table properties the table properties dialog box appears.

Changing Table Position

Tables are automatically aligned to the left margin of the page. However, tables can also be positioned along the right margin, in the center, or set at a specific distance from the left margin. You can adjust table placement using the Table Properties dialog box box or the indent option.

Setting Margins

text in a table cell Note: To alter table placement within the document, refer to Changing Table Position.Setting Margins Just as with page margins, cell margins refer to the space around

Repeating Tows on Subsequent Pages

If your table spans more than one page, you may want to repeat the heading row(s) on each page of the table. This makes columns easier to identify.

Table Options Creating Heading Rows

To identify the content of each column in a table, you may want to use the top row of your table as a headingg row. To create a headingg row, simply type the appropriate column heading in each cell across the toprow and, if desired, use unique formatting to distnguish the text (e.g., bold or all caps).

Tuesday, September 28, 2010

Creating a Table from Existing Text

The convert text to table feature allows you to create a table from existing text. You specify how columns are defined based on separators (i.e., recurring symbols or breaks) in your text. For example, if strings of text are separated by commas, each such string would be converted into a separate column. Paragraphs generally indicate rows.

Adding Information to the Table

you can add any text or objects to table cells that you could add to the document outside the table. To place information in separate dells, however, you will need to move your insertion point from cell to cell in the table, To move from one cell to another, use one of the following methods:

Creating a table : Insert Option

Place the insertion point where you want the table to appear From the Insert tab, in the tables group, click table the table sub-menu appears. select insert table the insert table dialog box appears. under table size, type a value or use the nudge buttons to specify the numver of columns and rows to specify column width, under autofut behavioru , select fixed clumn width and ype a value or use the nudge buttons to specjify the desired size to allow the table to expand as you typw under autofut behavior, select autofit to contents.

Creating a Table : Drag Option

;Place the insertion point were you want the table to appear From the insert tabk, in the Tables group, click table the table sub-menu appears. Select the appropriate dimensions by dragging yoru mouse in the table grid An empty tale appears on your screen and you are ready to begin adding information.

Creating a Table: Quick Tables

Word provides severeal preformatted tables which can easily be insertd with the Quick Table option.

Table Basics

A table is a grid of cells with individual cell occurring at the intersection of correspoding rows and columns. Tables are highly customizable and are useful for a variety of tasks, from presenting numerical data to creating unique text layouts.

Changing the Starting Mumber

Select the numvered list On the Home command tab, in the Paragraph group, click on the Numbering buttton The Numbered list pull-down menu appears. In Select Set Numbering Value The set numbering value dialog box appears. In the Set value to scroll box, type or use the nudge buttons to select the numver to start the numbered list Click Ok.

Customizing Numbered Lists

Customizing your numbered list allows you to have a wider variety of styles for numbers. Word provides several different ways of customizing your numbers in order to create an effective numbered list. The following instructions assume that a numbered list has already been created.

Adding Shading

Perhaps you want to add information to a step but do not want to create a separate list item. Using this simple keystroke will place your insertion point on the next line without a number appearing.

Monday, September 27, 2010

Applying Bullets as you Type

When you are ready to add bulleted text to your document, use the following steps: Place the insertion point where you want the bullets to begin In the Hom command tab, in the Paragraph group, click Bullets Note: Word inserts the first bullet and moves the insertion point a quarter inch to the right, where you can begin typing text.

Bullets and Numbering Using Bulleted LIsts

With Word, you can make bulleted lists, numbered lists, or outlines. You can create bulleted lists using the home command tab or AutoFormatting.

adding shading

Select paragraph to which you want to add shading Open the Borders and Shading dialog box Select the Shading tab From the Fill pull-down list, select the desired fill effect Click Ok.

Adding Borders and Shading

From the Ribbon, select the Home command tab Within the Paragraph section, the Shading and border options are available. Select paragraph to which you want to add shading and /or border To add a border, click Borders select the desired border option To add shading, click the next shadding select the desired shading option

Borders and Shading Optiosn

Use the Home Commmand tab to quickly add borders and shading to paragraphs. Both borders and shading can be applied to the same pargraph.

Working with Tabs From the Ruler

Working with tabs using the Ruler option is a quick and easy wat to set and adjust tabs. The Ruler options allow you to set, move, delete, or change tabs.
Tab Types
Tabs come in different types which are defined by the way text aligns with the tab. The following table explains the different tab types.

Setting Tabs

Tabs allow you to position text exctly where you would like it. To avoid problems with text alignment, use tabs rather than spaces. The default tab settings for Microsoft Word are every half-inch.

Inserting Symbols

Use the Symblo dialog box to locate symblos, characters from other languages, arrow, and other characters. Symbols inserted into documents can then be formatted as regular text.

Inserting Symbols and Special Characters

wHEN CREATING DOCUMENTS, YOU MAY NEED TO USE A SYMBOL OR SPECIAL CHARACTER THAT DOES NOT APPEAR ON THE KEYBOARD. These symblos and special characters can be accessed through the symblol dialog box.

Sunday, September 26, 2010

Specifying the Pages to Print

This section lists options for printing and the selection or specifications that you must make in the Page range section of the Print dialog box to achieve the desired results.

Printing Options for Specific Pages: The Print Dialog Box

To use the options described in this document, you must access the Print dialog box.
1. From the Office Button, click Print. The Print dialog box appears.

Changing Font, Size, and Color: Menu Option

1. Select the desired text
2. From the Home tab, in the Font group, click Font The Font dialog box appears.
3. In the Font text box, type the desired font name or from the font scroll list, select the desired font
4. Int the Size text box, type the desired font size or from the size scroll list, select the desired size
5. from the font color pull-down list, select desired font color
6. in the effects section, select any additional font effects Examples: Small caps, Superscript, Subscript
7. Click Ok

Changing Font, Size, and Color: Menu Option

Contextual Toolbar Option

1. Select the desired text The contextual toolbar appears above the text.
2. To select a different font, From the Font pull-down list, select the desired font
3. To select a different size, from the Font Size pull-down list, select the desired font size
4. To select a different color, click the next to Font Color select the desired font color.

Changing Font, Size, and Color: ribbon Option

1. Select the desired text
2. From the Home tab, in the Font group, from the Font Pull-Down list, select the desired font
Note: As you hover your mouse over a font, Word previews it live on your selected text.
3. to select a different size, from the Font Size pull-Down list, select desire font size
4. To select a different color, click the next to Font Color select the desired font color.

Changing Font, Size, and Color

Word allows you to change the font, size, and color from the Ribbon, the Font dialog box, or the Contextual toolbar. The Ribbon and Contextual toolbar options are easier and faster ways of changing the look of your text. However, the Font dialog box provides more options and allows you to preview your text through the Preview box.

Working with Text Options

You can format the text in your word documents by changing the font, size, color, character formatting, and text alignment. This document provides instructions for many different formatting options that can give your document a unique look.

Inserting Page Breaks

Word has two types of page breaks. The first is a natural page break. This occurs when the information has filled an entire page and needs to flow onto the next page. The second type is forced, often referred to as a hard page break. Forced page breaks occur only when the user inserts a hard page break. Additional pages can also be started using section breaks.

Numbering Pages

Word lets you easily enter page numbers in your document by using the Insert command tab. Page numbers become part of the header or footer.
1. From the Insert command tab, within the Header & Footer group, click Page Number
2. Select top of Page of Bottom of Page select a pre-formatted page number placement
3.Optional: to specifically format the look of your page numbers, select Format Page Numbers the Page Number Format dialog box appears.